AANP2017 Exhibitors & Sponsors


 

                   
AANP2017, the Annual Convention | July 12-15 | Arizona Biltmore Hotel, Phoenix

Why should you attend AANP2017, the Annual Convention? Get a glimpse of what you missed at the AANP 2016 Annual Convention in Salt Lake City.

View our List of Exhibitors. | View the Exhibit Hall Layout


2017 AANP Exhibit and Sponsorship Prospectus

The American Association of Naturopathic Physicians (AANP) invites you to exhibit and sponsor at AANP2017, the Annual Convention. This year, the AANP is partnering with the World Naturopathic Federation (WNF) and the Naturopathic Medical Students Association (NMSA), bringing you three conferences in one location.

The WNF will host its 2017 General Assembly, Uniting the Naturopathic Profession Globally, during AANP2017. The NMSA will host its 2017 Annual Conference and NMSA Cup as well.

AANP2017 is the foremost educational event in the field of naturopathic medicine. Exhibit and sponsor at this Convention to gain visibility and a competitive edge in the natural medicine marketplace. The Convention will take place at the picturesque Arizona Biltmore Hotel in Phoenix July 12 - 15.
 
In years past, the Arizona Biltmore, a Waldorf Astoria Resort, has been a stand-out destination for the AANP Annual Convention. The hotel is nestled between 39 acres of gardens, swimming pools and iconic architecture, as well as an impressive golf course, spa and fitness center, multiple restaurants, and a variety of other amenities.
 
Attendees come to the AANP Annual Convention each year to hear from authoritative voices and learn from pioneers who deliver world-class professional development experiences. They engage with sponsors and exhibitors to sample the latest industry products and services. Not only that, the daily events, such as the vendor showcase, breakfast sessions, and evening receptions provide high-level networking and social opportunities. These events draw leaders and decision makers, giving you a prime opportunity to position your organization and/or company as a leader in the industry.
Reserve Exhibit Space.


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AANP Sponsor and Exhibitor Prospectus | Phoenix | 2017
What can I expect at AANP2017, the Annual Convention?
 
Attendees, sponsors, exhibitors, members, and supporters should expect:
  • Everything you need, all in one place, including, meeting rooms, exhibit hall, educational content, vendor sessions, networking opportunities, and pop-up meeting areas.
  • Opening and closing, executive-level events to put you in direct contact with industry leaders. 
  • Educational sessions focused on targeted industry trends and best practices, as well as increased exhibit opportunities to showcase new products and developments and showcase your brand’s thought leadership.
  • A global naturopathic audience and experience you won't find anywhere else in the U.S.
TARGET AUDIENCE HIGHLIGHTS
Naturopathic Doctors, Family Practice Doctors, Osteopathic Physicians, Chiropractic Physicians, Acupuncturists, Homeopaths, Physician Assistants, Advanced Practice and Registered Nurses, Physician Assistants, Dietitians, Nutritionists, Midwives, Pharmacists, Dentists, Licensed Herbalists, and Massage Therapists.
 
Attendees Expected:  500-800
Total Space Available: 100 booths
Premier Space: 28 booths


Hotel: A wide variety of accommodations has been blocked with rooms ranging is $139 and up. To make reservations, guests should contact the Biltmore at 800-950-0086 and identify themselves as part of AANP2017, the Annual Convention.
Sponsorship Opportunities
Download Exhibit and Sponsorship Prospectus
Be Seen.
Stand out from the crowd. Make sure your brand and message is front and center at AANP2017 with our new and improved high-traffic branding opportunities.
Be Connected.
Engage with attendees. AANP2017 is strategically designed to offer Convention tools and outreach opportunities that put you in direct contact with attendees.

CUSTOMIZE IT!
After reviewing the opportunities, don’t see what you’re looking for?

 
Tell us what you’d like to see. We will customize unique sponsorship opportunities or packages that fit the needs of your company or organization. Contact Syncopate Meetings & Events at 410-590-7900 or Rebecca Takemoto, info@naturopathic.org.

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BRANDING OPPORTUNITIES
Artwork and products must be approved by the AANP

New! Buyers Guide – $6,000 | Ad placement: Half-page $1,000 Full Page $1,600
*See specifications document attached
This is your opportunity to place information about your product and services directly in the hands of attendees. The Buyers Guide will be printed and included in all Convention bags, and a digital version will be posted online. You have the option of sponsoring the entire Buyers Guide or simply purchasing full-page color or half-page ad space. The Buyers Guide sponsor will have their name and logo on the front cover, a small mention near each page number, and a full-page ad on the back cover.
 
Improved! Sample Inserts $2,500 (Five (5) opportunities available) | Paper Inserts $1,300
*See specifications document attached
Attendees are always looking for resourceful tools to practice more efficiently. Use this opportunity to stand out. Insert your tangible product or paper inserts in the Convention bags. Inserts can be ads, products or promotional items such as: technology gadgets, pens, coupons, etc. Sample inserts must be preapproved by the AANP.  
 
Attendee Registration Bags - $6,000
Offering exclusive advertising exposure, the registration bags are one of the most coveted support opportunities. Your logo will be prominently featured alongside the AANP logo.
 
New! Exhibit Aisle Signs - $650
This elite sponsorship includes your company logo and booth number on large format double-sided signage hanging below all the show aisle signs, above your booth. Attendees will see your company logo and booth number from all directions as they are walking the show floor.
 
New! Free-Standing Panels - $2,500 (Four (4) opportunities available)
Increase traffic to your booth when attendees pass by your advertisement strategically placed near Convention session rooms.
 
Hotel Key Cards - $4,000
Guarantee visibility. Put a message directly in the hands of your targeted audience. 
 
Lanyards - $3,000
Attendees will not leave their room without it. Each attendee will receive a lanyard with their Convention badge to wear each day during the Convention. This memorable opportunity will drive attendees to your booth in the Exhibit Hall.

 
TECHNOLOGY OPPORTUNITIES
Charging Station - $2,000 (Two (2) opportunities available)
The AANP is going green. We will not print a program this year. As a result, more technology will be used throughout the Convention, making the mobile device charging stations a hot commodity.
 
Convention WiFi - $5,000
The AANP will display your name and logo on the App, in the Buyers Guide, online, and on Convention room screens. You choose the network name.
 
Improved! Mobile Application - $4,000
The online App provides access to your Convention-at-a-glance, abstracts, Convention activities, Exhibit Hall navigation, and product information from various supporters. Along with the AANP, your company logo will be strategically placed on each page of the mobile application that is viewed every time an attendee opens the application. The mobile application will be available for download 1-month prior to the Convention. Note the Buyers Guide will be included in the App, as well as printed and distributed in attendee meeting bags. The Mobile App replaces the printed program.

New! Exhibit Hall Lounge - $4,000
Located in the middle of the Exhibit Hall, this area will be a hub for attendees to network, or take a small break. Your company logo and/or name will be prevalent via signage throughout. Note there will also be a vendor showcase stage within this space, at which other vendors may give short presentations. This sponsorship also includes a 15 minute vendor showcase.

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FOOD & BEVERAGE OPPORTUNITIES
*Cost shown is for sponsorship. Food & beverage are at cost to sponsor on all of the following and is not included in the cost below. The AANP Meetings Department must approve menus and can assist with order logistics
 
Improved! Exhibit Hall Opening Reception - $5,000
Gain exposure as the first to welcome AANP2017 attendees by sponsoring the Welcome Reception. Have your company's logo on cocktail napkins and signs near each bar and food station, as well as a bar placed in or around your booth. Your company will be promoted on the Convention website, in the mobile application, and on Convention signage.

Coffee/Snack Breaks - $1,500 (Four (4) Available)
Morning and afternoon breaks are scheduled to take place throughout the exhibit hall, and will include light refreshments. Signage will be provided.
 
Improved! President’s Reception - $3,000
Be the exclusive sponsor of the President’s Reception and showcase your brand to this important group of leaders. Sponsor will receive promotion through logo napkins and signage, and receive five (5) invitations to attend the Reception.
 
Improved! Gala Dinner – $4,000
As the exclusive sponsor of this main Convention event, this is an opportunity to show your dedication and commitment to the industry, as well as the naturopathic community.  Sponsorship includes a VIP table (for eight (8)), your logo will appear on signage and will be featured on emails promoting the event. You will also be given five (5) minutes to welcome everyone to the event.

 
EDUCATION OPPORTUNITIES
Improved! Vendor Showcase: $1,500 (6 opportunities available)
Present on thought leadership, launch a product, or hold a quick-hit demo. Your session will be promoted in the Buyers Guide, on the website, in the mobile application, and on Convention signage. Vendor showcases will take place on the Exhibit Hall center stage, one per day.
 
Chaperoned Emails - $3,000 ($2,500 for AANP Corporate Partners)
Reach people with three paragraphs instead of three lines. This is your opportunity to place your message directly in front of the integrated health care audience. The AANP will send an email message or designed ad to its contact lists of over 6,000 people on your behalf one month prior to the Convention.

 
Satellite Symposia Opportunities
*Cost shown is for sponsorship. Food & beverage are at cost to sponsor on all of the following and is not included in the cost below. The AANP Meetings Department must approve menus and can assist with order logistics
The AANP values the participation of our corporate and not-for-profit partners and is supportive of the role that members of this community continue to play in our efforts to provide naturopathic practitioners with quality educational programs. Partnering with the AANP through a satellite symposium is a highly effective way to ensure that your educational product is presented to thought-leaders at this much targeted conference.
 
Presentations may focus on the latest research and development or new therapies and treatment options. The AANP is experienced and knowledgeable in working with medical education/communication companies on developing proposals and welcomes the opportunity to accredit programs developed by third parties. Companies interested in partnering with the AANP are required to submit proposals according to the guidelines below. Once you have solidified your symposia, a signed educational partner attention form will be required.
 
This is a dynamic opportunity to showcase a speaker and to distribute promotional materials. Sponsor to provide promotional materials. Speaker spot is 30 minutes.
 
Submit: Purpose and Scope, Mission, Audience, Topics, Products, and Contact Information. Proposals due Monday, January 2, 2017.
Breakfast (Three (3) available) $4,500 Lunch (One (1) available) $6,000
Logo on sponsorship signage and onsite schedule
Specific event signage (easel signs and table tents) with your logo prominently displayed
30-Minute breakfast and one-hour presentation
Logo on sponsorship signage and onsite schedule
Specific event signage (easel signs and table tents) with your logo prominently displayed
30-Minute lunch and one-hour presentation

Exhibiting
Download Exhibit and Sponsorship Prospectus | Reserve Exhibit Space (Beginning January 1)
 
July 12-15

 
In 2016, the AANP conducted robust inventory and gathered a lot of feedback from exhibitors concerning the Exhibit Hall experience. We heard you! This year, we have created an area that will generate lucrative business leads; develop and strengthen your brand; help you to determine what’s working for you and what’s not; and ultimately close sales. The Hall will accommodate up to 100 exhibitors and will be centrally located near the education areas of the Convention.
 
Special Events in the Exhibit Hall
*All vendor showcases are 15 minutes
 
 Wednesday, July 12 Thursday, June 13 – Exhibits Officially Open
Opening Wine and Cheese Reception – Vendor Showcase  
Poster Viewing
Morning Coffee Break– Vendor Showcase
Lunch – Vendor Showcase
Afternoon Coffee Break

 
 Friday, June 14  Saturday, July 15
 
Poster Viewing
Morning Coffee Break– Vendor Showcase
Lunch – Vendor Showcases
Afternoon Coffee Break
 
Poster Viewing
Morning Coffee Break– Vendor Showcase
Lunch

Exhibit Fees, Terms, and Conditions
 
Exhibit Eligibility
 
The Exhibit Hall at AANP2017 is designed for the display and demonstration of products and/or services directly related to the practice, science, and advancement of naturopathic medicine. If applicable, all products and services exhibited must have appropriate governmental and agency approval.
  • The AANP has the sole authority to determine eligibility of any company and/or its product.
  • The AANP reserves the right to refuse applications of organizations that do not meet Convention standard requirements or expectations. An explanation will be provided.
  • The AANP reserves the right to close exhibits that reflect unfavorably on the character and the purpose of the Convention. This pertains to displays, literature, advertising, novelties, and conduct. 

Booth Prices

Booth sizes are in feet

Booth Size Corporate Partner Non-Partner
8 x 10 $2,700 Premium/$2,400 Standard  $3,400 Premium/$3,100 Standard
Non-Profit Tabletop $1,200 (Proof of non-profit status must accompany completed application.)
  • Exhibit spaces can be combined to create larger exhibit spacing. Ask us how. Larger spaces must be in-line and not end caps.
  • A limited amount of non-profit table-top booths will be available near the Convention education session areas for $1200. Non-profit groups wishing to be in a full size booth in the Exhibit Hall may purchase a booth at the Corporate Partner rate. 
  • Deadline for non-profit booths is Monday, May 1, 2016 – or as space allows.  The AANP will open unclaimed non-profit spaces to other vendors after this date. 
Booth Selection
 
The AANP Corporate Partners receive priority booth selection, beginning November 1, 2016.
*Become an AANP Corporate Partner. Download corporate partnership opportunities and application. 

 
  • Emerald Partners: November 1, 2016
  • Diamond Partners: November 8, 2016
  • Platinum Partners: November 15, 2016
  • Gold Partners: November 22, 2016
  • Silver Partners: December 6, 2016
  • Non-Partners: January 1, 2017
Included With Your Exhibit Space Not Included With Your Exhibit Space
Each booth comes with one (1) full conference registration – including continuing education credits and one (1) ticket to the Saturday night gala, and (1) additional badge. All attendees with badges can attend all sessions and activities, excluding the Saturday evening gala. Additional badges may be purchased for $200.
 
Also included: Internet access, one 6’ table, two (2) chairs, ID signage, and waste basket.
Electricity, additional furniture or equipment rentals, labor for installing or dismantling your exhibit display. Our convention services company, Viper Tradeshows, will provide an exhibitor services kit with order forms for all of these options. Also, security—the exhibit area will be locked each evening and no security guard will be present. Anything you leave in the exhibit area will be left at your own risk. Neither the Hotel nor the AANP will accept liability for any items in the exhibit area at any time
 
Installation Dismantle
Wednesday, July 12: 3:00 – 6:00 pm Saturday, July 15: Begins at 2:00 pm

Exhibit Hall Floor Plan

An exhibitor services kit will be sent to each exhibitor in March. The kit will include all pertinent information including shipping, booth furnishings and decorations, storage of empties during the show, electrical order forms and more. Please note that the services kit will be sent to the primary contact listed on your application. 

For more information about exhibiting, please contact Syncopate Meetings & Events at 410-590-7900 or Rebecca Takemoto, info@naturopathic.org.

Download Exhibit and Sponsorship Prospectus | Reserve Exhibit Space (Beginning January 1)

 
 Important Dates and Deadlines
 
Sponsorship Specifications
 
JANUARY 1, 2017

General exhibit booth sales open
 
FEBRUARY 15, 2017

Confirm booth space assignment via email confirmation to exhibiting companies
 
MARCH 1, 2017

Exhibitor Service Kit Distributed
Request for novelty/giveaway approval form
 
MAY 1, 2017

Deadline for cancellation of exhibit space
Buyers Guide Ads due (see “Ad Specifications”)
Logos due for signage (see “Logo Specifications”)
 
 Logo Specifications
In addition to the below specifications, also provide high resolution PDF to ensure the logos are correct.
  • Logo for print: Vector EPS
  • Logo for Web: JPEG, GIF
  • Logo for mobile: Vector EPS
Buyers Guide and Bag Insert Ad specifications
Submit to Rebecca.Takemoto@naturopathic.org by Monday, May 1, 2017. 
  • Trim size: 8 1/8"w x 10 7/8"h
  • Bleed page: 8 3/8"w x 11 1/8"h
  • Bleed page spread: 16 1/2"w x 11 1/8"h
  • Full page: 7"w x 10"h
  • 1/2 page: 7"w x 4 7/8"h
  • Keep essential elements 1/2" from bleed edges
  • 4-color PMS colors, no additional spots for 5-color
 
Chaperoned Emails
Submit to Rebecca.Takemoto@naturopathic.org by Tuesday, June 1, 2017. 
  • 300 word-count
  • Built in HTML, Word, or JPEG/GIF
  • Scalable if submitting HTML
  • Images: JPEG/GIF 300 DPI, high resolution
 
 
Rules and Regulations
  1. Terms: The term AANP used herein shall refer to AANP2017, the Annual Convention and, as the context may require, its employees or agents, duly acting for the AANP in the management of the Convention. If an exhibitor violates any of these rules, violations shall result in dismissal.
  2. Eligibility & Criteria: The AANP reserves the right to deny any application and/or remove exhibitors from the exhibit hall at its sole, arbitrary discretion. Criteria for exhibitors includes and is not limited to: relevancy to the profession and the mission of the AANP, stated claims must be true and supported by published materials, and professional, ethical conduct required at all times by the exhibitor and its staff. Acceptance of your company as an exhibitor does not constitute an endorsement by AANP of your company’s products and/or services.
  3. Exhibitor Expenses: The exhibitor is solely responsible (and indemnifies the AANP) for all expenses related to participation in the Convention including: travel, lodging, food, shipping costs, booth furniture and supplies, etc. Each booth includes one (1) full Convention registrations and one (1) exhibitor staff¬ badges. Exhibitor understands that there is an additional fee of $200 per person for each additional staff badge (up to 3).
  4. Exhibit Space Specifications: All individual booths are 8’x10’ and cannot be subdivided into smaller booth spaces. Multiple booths must be purchased in a linear row or an island, no multiple space end caps may be purchased except in the case of an entire island. Exhibitors may be asked to alter or remove any portion of their booth that is found to be questionable or impedes a neighboring exhibitor.
  5. Space Assignments: Exhibit space will be allotted on a ¬first-come, ¬first-serve basis. The AANP Corporate Partners, however, will receive priority. 
  6. Floor Plan/Layout: The AANP reserves the right to modify the existing floor plan to accommodate space sales, to avoid conflicts or to comply with local ordinances.
  7. Cancellations & Reductions: Once the contract is signed and exhibit space is allocated, you are contracted to said exhibit space. Cancellations must be made in writing and will incur a cancellation fee as laid out herein. (1) Cancellations and booth downsize requests received by Tuesday, February 28, 2017 are subject to a cancellation fee equal to 50% of the booth space. (2) Cancellations and booth downsize requests received on/after Friday, May 1, 2017 are not eligible for a refund of any kind.
  8. Subletting Booth Space: Exhibitors may not sublet booth space under any circumstances. Booths may be shared; only ONE contact person per booth is permitted. Sharing requests must be made at the time of application. The AANP reserves the right to review credentials and claims of all parties.
  9. Booth Staffing: Booths must be staffed by qualified employees of the exhibiting company at all times during show hours.
  10. Booth Appearance & Noise: All exhibits will be inspected during set-up to ensure all booths are decorated in good taste, safely secured, and professionally designed. Noise, from electrical or mechanical apparatus or other types of displays, that causes interference or annoyance to other exhibitors is not allowed.
  11. Child Safety: No children under the age of 16 are allowed in the Exhibit Hall.
  12. Americans with Disabilities Act (ADA): Each exhibitor shall be responsible for compliance with all applicable provisions of the ADA within its booth and exhibit space including but not limited to wheelchair access. Exhibitors shall indemnify, hold harmless and defend the AANP from and against any claims, liabilities, losses, damages and expenses (including attorney fees and expenses) resulting from or arising out of the exhibitor’s failure (or allegation of failure) to comply with the provisions of the ADA.
  13. Over -the-Counter Sales: Exhibitors are encouraged to offer information that is educational, professional, and instructional. Exhibitors may take orders for product sales. It is the responsibility of the exhibitor to contact local authorities for information regarding sales tax or other local laws and regulations.
  14. Media Related Activities: all press and media related activities must be approved by the AANP. Send requests to Taryn Ward, Manager of Public Relations, Marketing & Communications, at taryn.ward@naturopathic.org.
  15. Advertising/Public Relations: Distribution of promotional materials printed by exhibitors or their agents is limited to the exhibit area rented by the exhibitor. Materials displayed in other areas may be removed by the AANP. Third parties such as advertising/public relations agencies acting on behalf of the exhibitors must also abide by all rules and regulations related to the AANP. It is the responsibility of the exhibitor to make all parties aware of all rules and guidelines.
  16. Sponsored Functions: Social and hospitality functions conducted by the exhibitor must be in a manner that is consistent with the professional and educational nature of the AANP. All planned functions must be approved by the AANP Conventions Department in writing. Non-exhibiting companies are prohibited from hosting hospitality functions, market research or focus groups during the convention without the expressed written approval of the AANP Meetings Department.
  17. Promotions & Giveaways: All printed promotions directly related to onsite activities must be approved by the AANP at least four (4) weeks prior to the event-Monday, June 12, 2017. No adhesive or noisy promotional materials are permitted under any circumstance. All drawings, raffles, lotteries and contests must be submitted to and approved by the AANP.
  18. Security: The AANP, Viper Expo, security vendor and Convention venue will not be held responsible for the safety of the property of the exhibitors from theft, damage by ¬fire, accident, vandalism or other causes. The AANP strongly recommends that exhibiting companies secure a rider to cover all booth and display items during transportation to, during and from this event. The AANP insurance policies do not cover exhibitor liabilities.
  19. Indemnity: The exhibitor agrees to indemnify and hold the AANP, its employees, agents, officials and contractors and the Convention venues harmless against any and all damages, claims, judgments, losses, costs and expenses (including attorney fees) that may be incurred, suffered, sustained by or imposed upon the AANP and/or the Convention venue by reason of exhibitor’s activities pursuant to the approved exhibit space application and contract. This indemnification agreement includes and is not limited to all claims, damages, losses or expenses attributable to personal or bodily injury, sickness, disease or death, or injury to or destruction of tangible property, including the loss of such property.
  20. Compliance with Local Ordinances: Licenses and permits required by local statute, ordinance or regulations are to be obtained by and paid for by the exhibitor. Each exhibitor will be responsible for compliance with local health departments to ensure safety ordinances and regulations. The AANP strongly suggests that any company serving food or beverage samples contact local health departments to ensure compliance with local laws and ordinances.
  21. Damage to Facilities: Exhibitors must surrender space occupied/rented in the same condition as the time of occupation. Exhibitors will be responsible for any damage done to the facilities and for any and all claims and demands on account of any injury, death, or damage done to property occurring in or upon exhibitor booth space or due to exhibitors acts. No nails, tacks or screws may be driven into the floor, wall or woodwork of the building.
 
For more information about exhibiting or sponsoring please contact Syncopate Meetings & Events at 410-590-7900 or Rebecca Takemoto, info@naturopathic.org.
 
Download Exhibit and Sponsorship Prospectus 


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